Worker file management
Tracks each worker file from the beginning of embassy procedures until arrival.
Portfolio case study
Housemaid Management ERP for recruitment office operations.
Housemaid Management ERP was built for a client in Oman working in domestic-worker recruitment from outside the country. The system manages the full journey from embassy procedures to arrival, with automated contracts, WhatsApp updates, and a complete finance module.
About the system
A digital platform for the full recruitment office workflow.
The goal was to turn manual office operations into a clear digital system. The ERP helps the team track worker files, contracts, customers, payments, recruitment stages, and operational updates from one place.
Recruitment stages
Centralizes internal and external recruitment steps in one operational dashboard.
Automated contracts
Generates contracts and documents automatically to reduce manual work and standardize files.
WhatsApp updates
Sends automated WhatsApp notifications to keep customers informed as requests progress.
Housemaid Management ERP connects operations, contracts, customers, and finance.
Worker files
Embassy procedures
Arrival tracking
Recruitment stages
Automated contracts
Customer records
Suppliers
WhatsApp alerts
Payments
Expenses
Financial reports
Manual workflow digitization
Operational clarity
From scattered manual work to one measurable digital workflow.
The system reduces dependence on spreadsheets and manual follow-up. It gives the office one platform for requests, payments, contracts, suppliers, customers, alerts, and reports so the team can see what is happening at every stage.
Finance module
Manages payments, expenses, financial reports, and collection status inside the ERP.
Customer communication
Automated WhatsApp messages keep customers updated based on request stage and status.
Document consistency
Automated document generation helps reduce repetition and errors in contract handling.
Process visibility
The team can follow every stage clearly, from external procedures to final arrival.
Need a custom ERP for your business workflow?
Bits3 can design ERP systems for specialized operations, including contracts, finance, customer communication, suppliers, document automation, and custom operational stages.